This article provides a comprehensive guide to accessing and understanding the various Driver and Vehicle Reports available in Encompass. Users can navigate to Drivers > Reports or Vehicles > Reports and click the information icon next to each Report to view detailed definitions. The Reports cover multiple areas including Employee Information, Training, Alcohol and Drug Testing, Roadside Inspections, Driver Qualification, Accidents, Hours of Service, Vehicle Information, Fuel Tax, Maintenance, and Unit Service. Each Report provides specific data such as Employee Logs, Training Completion, Fuel Purchases, Trip Details, and Maintenance Records, enabling fleet managers and compliance staff to monitor operations, track compliance, and prepare necessary filings. The article emphasizes the use of Report parameters, filters, and categories to efficiently extract relevant information for analysis or regulatory purposes.
To access reports, go to Drivers > Reports or Vehicles > Reports, depending on what kind of report you are looking for. Click on the (i) icon next to a report title to learn what the report will provide. The definitions of each report are also listed below (use the Table of Contents to jump to a specific category).
Driver Report Definitions
Employee & Company
Checklist Item per Job Class Report
Provides a list of Job Classes, the locations they are associated with, and whether or not they are enabled.
Company Rules Report
Provides the rule information for each location.
Mobile App Activation Codes Report
Provides the Encompass ELD Activation Codes for each location.
Employee Information Details Report
Provides basic data about employees, including their license information and driver qualification status.
Employee Rules Report
Provides each employee's rule information. It also provides options to simply list employees that are bound to Company rules or Employee rules.
Employee Notes Report
Provides each employee's notes that are contained in their Employee file.
User Last Login Report
Provides the most recent Encompass user logins in your login company and below.
User Permissions Report
Provides a list of all permissions assigned to users within the company.
Alcohol & Drug
Alcohol & Drug Summary Report
Provides a count of Employees, Tests, and Attachments for each Alcohol and Drug test type, sample type, and result.
Employee Alcohol Tests Report
Provides results for employee alcohol tests.
Employee Drug Tests Report
Provides results for employee drug tests.
US DOT DnA Testing MIS
U.S. Department of Transportation Drug and Alcohol Testing MIS Data Collection Form. Company collected data on drug and alcohol testing generated throughout the year by the company's testing program. Required for MIS submissions starting CY2004 documenting the previous year's data.
Training
Training Summary Report
Provides the counts of trainings completed compared to the number of eligible employees for the training and provides a percentage of completed trainings, by location.
Employee Training Report
Provides a list of all trainings for each employee, including the last completed date and next due date.
Roadside Inspections
Employee Roadside Inspection Report
Provides the list of Roadside Inspections entered for the employee over the last 5 years. This is not CSA data (that is in another area of the system). These are manually entered inspections.
Driver Qualification
Driver Qualification Summary Report
Provides a count of drivers qualified and not qualified in each location.
Driver Qualification Report
Provides a list of drivers, their qualification status, and the count of incomplete items(if applicable).
Driver Qualification Detail Report
Provides the driver qualification checklist information for each driver.
Driver License, Endorsement, and Equipment Report
Provides license information, endorsements, equipment, and qualification status.
Driver Prequalification Status Report
Provides the list of all Prequalification Checklist items for each driver and indicates their completion status.
Driver Maintenance Status Report
Provides the status of all Maintenance Checklist items for each driver.
Expiration Report
Provides a list of Maintenance items based on the due date using "Today" as the base date and marking those items past due, due in 30 Days, or due in 60 Days.
Expiration Notice
After selecting the criteria the notice needs to be generated for, this provides a notification document to advise of driver qualification maintenance items that are past due or coming due.
Note: The "Primary Contact" field is determined by the contact information entered for the Company Level you ran the report from.
Accident & Incident
Accident Detail Report
Provides a list of accident details.
Motor Vehicle Accident Register
Provides a list of all DOT Reportable accidents. For active drivers, all accidents are listed. For terminated drivers, only those accidents where the accident date is less than or equal to the DOT accident retention date will be listed.
Hours of Service
Hours of Service Violations Summary Report
Provides a count of each hours of service violation per location.
Compliance Notification (Print Version)
Provides a print of specified driver compliance notices showing the day and time any violations occurred. Prints the drivers with or without rule violations.
Dispatch Recap
Lists the hours worked and hours available within a date range for an employee.
ELD Mapping Data
Provides ELD GPS and Engine data for the previous 24 hours.
ELD Output File by Employee
Send files to FMCSA for an onsite compliance review (audit) by FMCSA.
ELD Output File by Vehicle
Send files to FMCSA for an onsite compliance review (audit) by FMCSA.
Employee Falsifications Report
Provides a list of any log falsifications and the reasons for them.
Employee Hours of Service Summary Report
Provides a 'rolled-up' view of logs for drivers. More granular details of the events can be found in the Employee Log or Employee Log Events reports.
Employee Log Report
Provides a print of the employee log.
Employee Log Events Report
Provides a list of all ELD events.
Employee Supporting Documents Report
Provides a list of all supporting document information used in falsification checking.
Employee Violations Report
Provides a list of all violations for drivers.
Time In/Time Out Report
Provides time in and time out details for each driver.
Vehicle Report Definitions
Unit & Company
Company Pre-Service & Renewable Items Report
Provides a list of Unit Types, their associated Vehicle Types, the locations they are associated with, and whether or not they are enabled.
Inner Geofence Unit Activity Report
Grouped by Geo-Fence, this report provides the distance traveled and time spent per vehicle within the individual geo-fence(s).
Unit Information Report
Provides a list of all units, their associated descriptive data, and their qualification status.
Unit Rules Report
Provides a list of all units in which their rules differ from the company rules. This occurs when the rule information is changed at the unit level, as opposed to changing all units at the company level.
Fuel Tax
Fuel Listing Report
Based on criteria selected, provides a list of all fuel line details, such as price and receipt number, for each unit.
IFTA Audit Report
Provides individual trip information by vehicle for IFTA reportable vehicles.
IFTA Form Worksheet (Previously called "IFTA Tax Report")
Takes miles and gallons and calculates tax (credit) due as an estimate.
IRP Mileage Report
Summarizes the distances traveled in each jurisdiction. This information is needed to complete your International Registration Plan(IRP) Schedule B.
Mileage Form Worksheet - CT
Takes mileage and gallons for the specified time criteria (last three months by default) to help estimate Connecticut mileage tax payments.
Mileage Form Worksheet - KY
Takes mileage and gallons for the specified time criteria (last three months by default) to help estimate Kentucky mileage tax payments.
Mileage Form Worksheet - NM
Takes mileage and gallons for the specified time criteria (last three months by default) to help estimate New Mexico mileage tax payments.
Mileage Form Worksheet - NY
Takes mileage and gallons for the specified time criteria (last three months by default) to help estimate New York mileage tax payments.
Mileage Form Worksheet - OR
Takes mileage and gallons for the specified time criteria (last three months by default) to help estimate Oregon mileage tax payments.
State & Province Tax Report
This report calculates the fuel and/or mileage taxes that are due for the jurisdictions according to the sort and selection options you have chosen.
Trip Information Report
Based on criteria selected, provides details of all fuel tax trips in the system.
Unit Mileage Report
Summarizes the total distance and fuel purchase information, and calculates the miles per gallon or kilometers per liter for the unit.
Unit Trip Report
Provides a 'rolled-up' view of the trips in the system. For more granular data, use the Unit Trip Line Data or Unit Trip Line with Fuel Records reports.
Unit Trip Line Report
Provides data for the individual trip lines in their corresponding trips. For a higher level overview, use the Unit Trip report.
Unit Trip Line & Fuel Report
Provides fuel data for the individual trip lines for their corresponding trips. For a higher level overview, use the Unit Trip or Unit Trip Line reports.
Maintenance
Repair Order Summary Report
Provides a summarization of counts and costs of repair orders.
DVIR Summary Report
Provides counts for DVIR defects, including counts of out of service defects.
Mechanics Recap Report
Provides repair order detail by mechanic.
Unit Cost Usage Data
Provides a list of fuel and oil receipts entered in the Fuel Tax or Unit Maintenance areas.
Unit DVIRs Report
Provides a list of DVIRs and defects for all units.
Unit DVIRs with Defects Report
Provides a list of DVIRs reporting defects only, for all units. To view all DVIRs, use the Unit DVIRs report.
Unit Repair Order Report
Provides a list of repair orders and their corresponding details.
Unit Service
Unit Pre-Service Report
Provides a list of the pre-service items per unit and their statuses.
Unit Renewable Items Report
Provides a list of all renewable items for units with their statuses, last completed, and due dates.
Unit Qualification Report
Provides a list of all units, their qualification status, and, if not qualified, the number of outstanding items for qualification.
Unit Inspections Report
Provides a list and details of all inspections entered in the Unit Service area.
Unit Out of Service Report
Provides a list of units that have been deemed "Out of Service" based on data entered in the Unit Service area. Also provides information regarding the unit being brought into service.
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