Add an Employee Pre-Employment Test Program

Purpose

This article explains how to add an Employee Pre-Employment Test Program record in the Alcohol and Drug section of Encompass.

When to Use This Article

• A customer needs to add a pre-employment test program record for an employee in Encompass.
• A customer asks how to navigate to the Employee Pre-Employment Test Program section.
• A customer needs help entering program details such as Name, Address, Verification, Last Test Date, Subpart B, and Notes.

Steps to Follow

1. Go to Driver Management > Alcohol and Drug.
2. Find the employee using the search box on the left or by clicking All Employees. Click on the employee's name to view their Alcohol and Drug File.

3. Review the Alcohol & Drug Employee Information section, which tracks supervisor status and training completion.

   

4. Next to the Employee Pre-Employment Test Program section, click Add New...
5. On the Confirmation screen, review the definition of when a Pre-Employment Test is necessary. Click Yes if the applicant meets the requirements. Note: Clicking No will return the user to the Employee Alcohol & Drug Test View screen.
6. Enter the information on the Test Program screen:
   1. Name: Name of the program.
   2. Address: Full address of the program.
   3. Verify: Check the three boxes as verified for the applicant.
   4. Last Test Date: Enter the test date in the format mm/dd/yy.
   5. Subpart B: Check this if it relates to the applicant.
   6. Notes: Add any pertinent notes.
7. Click Save to record the information.

What Not to Do / Common Pitfalls

• Do not click Yes on the Confirmation screen unless the applicant actually meets the requirements for the pre-employment test exception.