Add an Employee Pre-Employment Test Program Record in Encompass

Purpose

This article explains how to record and manage an employee's pre-employment Alcohol & Drug test information in Encompass, including navigating to the employee's file, completing the eligibility questionnaire, and entering test program details.

When to Use This Article

• When a customer needs to add a pre-employment test program record for an employee
• When a customer is completing the pre-employment test exception questionnaire
• When a customer asks how to record previous employer testing program information

Steps to Follow

1. Navigate to the employee's Alcohol & Drug file by going to Drivers > Roster, clicking the driver's name, and selecting the Alcohol & Drug tab. Alternatively, go to Drivers > Alcohol & Drug and click the driver's name.

2. Scroll down to the Employee Pre-Employment Test Program section and click Add New.

   

3. Complete the three-part questionnaire to determine if the applicant meets the requirements for the pre-employment test exception.

   

   

   

4. Enter the test program information:
   • Name of the testing program
   • Address, City, State, and Zip Code of the testing program
   • Verify: check the three verification boxes for the applicant/employee
   • Last Test Date
   • Check Other violations of subpart B if applicable
   • Enter any Notes as needed

5. Click Save & Add Test Result or Save.

   

What Not to Do / Common Pitfalls

• Do not skip the three-part questionnaire — it determines eligibility for the pre-employment test exception.
• Do not forget to check the three verification boxes, as they are required for the record to be valid.