Generate a Random Alcohol and Drug Testing Selection in Encompass

Purpose

This article explains how to generate a random alcohol and drug testing selection in Encompass, including options for Agency-based and Employee Filter-based pools, and the available reporting options.

When to Use This Article

• A customer needs to generate a random selection for alcohol and drug testing.
• A customer asks how the system calculates the number of employees selected.
• A customer wants to print reports for selected or non-selected employees.
• A customer reports that random selection reports are not generating (pop-up blocker issue).

Steps to Follow

1. Go to Driver Management > Alcohol & Drug.

2. On the left side, click Generate Random Selection under Common Tasks.

   

3. The Random Employee Selection screen will vary depending on how pools are configured:

   • Agency-based: Select the agency, sorting options, and print options, then click Next.
   • Employee Filter-based: Select the appropriate filters and options, then click Next.

   (See Alcohol and Drug Random Selections - Setup for pool configuration details.)

4. Review the Average Positions (the number of eligible, active employees). The system calculates the number of selections based on testing percentage divided by selection frequency. For example: 100 employees x 25% / 4 (quarterly) = 6.25, rounded up to 7.
5. Review the Test Percentage Date Range for year-to-date test counts.
6. Configure Report Options:
   1. Include list of employees not selected — Prints employees in the pool who were not selected.
   2. Print selected employee notices — Prints testing notices for selected employees.
   3. Print random selection contact(s) for selected employees — Populates notifications with the Random Selection contacts from each employee's Alcohol & Drug file.
   4. Print detailed information for the selected employees — Includes SSN (masked, last 4 digits only) and job class on the selected list.
7. Ensure pop-up blockers are disabled for Encompass, then click Select. Reports will open in a new screen in PDF format.

What Not to Do / Common Pitfalls

• Do not click Select with pop-up blockers enabled for Encompass — the reports open in a new browser window as PDFs and will be blocked.
• Make sure the Alcohol & Drug Configuration setup is complete before attempting to generate a random selection (see the Setup article).